How to boost profits with preschool management software

Operating a childcare center is sometimes an overwhelming task, as it requires a lot of effort and attention to perform a variety of duties. For such an institution, you need to unmistakably staff the vacant places in the childcare center and raise attendance to bring only income and not losses. The main problem that hinders many of these centers is maintaining balance.

However, there is already a practical solution nowadays, which is referred to as preschool management software. These programs have such useful functions that they are in great demand. That is why the childcare management software market is poised to grow by USD 62.21 mn during 2020-2024, progressing at a CAGR of 7% during the forecast period.

This software makes the schedule management of staff in institutions much easier and much more flexible. With childcare software help, you may find the right and optimal solutions for staffing in daycare centers, and today we will tell you how.

Schedule management with preschool software

First of all, earnings are cost savings, and it is the correct placement of working personnel between children's classes in a daycare center that will help you to save more money. You can analyze a lot of data to avoid overstaffing. The main information will be:

The scheduled time of arrival of the child
Estimated time for a child to leave
Working hours of the daycare center and its weekends, as well as part-time working days
The number of days children will be absent (vacations, quarantine, and other non-attendance days)

After some time of collecting this and other informative data with the help of preschool management software, you will be able to calculate the staff's exact working time and its number. This enables the founders of daycare centers to add more flexibility to their centers' economy and not spend too many reserve resources. This way you can keep a close eye on costs and even cover other ones associated with working staff on weekdays, such as sick days and lunch breaks.

In addition, together with the daycare management software, you can find out if you will need substitute teachers and easily set a work schedule for them in case of need. Clear program instructions in the form of tables, graphs, and diagrams will also allow you to manage the scheduling staff that teaches part-time children at no extra cost. This will certainly have a positive impact on the budget of the daycare center.

What is the rest of the impact of preschool software on a budget of childcare centers?

When the daycare center is just beginning its existence, a lot of different separate software is involved in its work. Each of these programs has its own price tag and monthly fee. This, in turn, affects new costs. But preschool management system solves this problem as well, as it includes other functions to ensure proper control over the daycare center. This helps to ensure greater efficiency from the use of such software, as well as significant savings.

Accounting reporting as well as invoicing. Billing reports at your center can now be adjusted depending on the ratio of child attendance and teachers' work schedule. A set of functions will also help you simplify your work, such as sending out fee reminders, templates for creating invoices, saving store receipts after purchasing equipment, and so on.
Classroom management. With the help of an assessment system, as well as tracking learning and its attendance, teachers always can not only share progress (photos, videos, text) with parents but also improve it. For this, the childcare app has already prepared state-based templates in its arsenal that will simplify teachers' daily tasks and allow them to pay more attention to each child individually.

Administration software. Preschool software has user-friendly reports and automated functions for personnel and resource management of daycare centers. This software helps the administration of daycare centers in many ways, starting from drawing up teachers' schedules, ending with a convenient online chat for staff.
Parent engagement. In these difficult times with the pandemic, childcare software is an excellent assistant for safe connection between parents and teachers. Thus, they will be able to participate in the childcare center's development more and remain loyal to it. In addition, this is an excellent storage place for information. So, if your daycare center goes into quarantine, you can always continue to maintain the education program at the proper pace.

All this and more are contained in the easy-to-use preschool management software from LittleLives. It will take over all the energy-intensive tasks, giving you more opportunities and time to organize intra-planned stages for your daycare center's development. By striking efficient use of resources, you will certainly bring your center to its best financial position.