Manage your Institute activities Remotely through Online ERP during the Lockdown

Today, ERP systems have become more in demand than ever before, and by the way, this is not just a compulsion to work with them. People voluntarily switch to these systems. Besides, more and more schooways ls are introducing online school management software. Not only because it is necessary, but because it is convenient, and whatever one may say, in the future, everyone will start using it.

But still, the impetus for the use of ERP was the coronavirus pandemic. Let's be honest, the coronavirus caught the whole world by surprise. Back in the winter of 2020, everyone thought it was a trifle and did not take the spread of the virus seriously. How wrong we were. But the pandemic did not break us, we quickly began to adapt to new realities. Namely, the majority of enterprises and educational institutions have switched to remote mode.

In our article, we will show you that the use of ERP can greatly facilitate the work of your staff and, of course, your work. This system will save you time and, which is very important, nerves that are already on the verge through constant lockdowns and quarantines.

How can our online school management software help you manage your quarantined school?

We know how hard a teacher's job is. In addition to teaching children, they must fill out reports, check homework, sometimes do bureaucratic work. But until 2020, everyone somehow got used to it, this was already considered the norm. But here's a pandemic. Quarantine. All were ordered to turn to distance learning. And what should the teacher do now? It's inconvenient to do all these things from home. And how does the administration coherently do its job? The answer is still there. These are ERP systems, in particular, our online school management software.

Our school management software has several convenient and practical features that are very helpful for teachers and administrators during this difficult period. Just think about how much free time and saved energy you would have had if you had started using this system earlier. Now we will tell you about all the functions that are available in our school management system, and why it's great.

Cloud admin database

Our easy-to-use system is designed for schools to monitor and analyze data related to students, staff, parents, and daily administration. If you urgently need to look at information about a certain teacher, you can quickly find what you are looking for. With the help of this application, the entire archive of classes, teachers, and administration will be at your fingertips. This software allows you to maintain your student portfolio, document details not only for your students but also for your staff. In case your data gets lost, we have a daily backup function. And we also have, so to speak, a secure hierarchy. That is different access rights for different people, depending on the level of depth of information they need to see.

Communication

Perhaps, it is the most important part in the time of the pandemic and maybe the most popular part in online school management software. Since the staff does not see each other, a communication problem arises. First, getting through to everyone is a long and complicated business. Secondly, sometimes it is necessary to call several workers or even students with their parents. Of course, there are different messengers, but not everyone have the same messenger. Plus, some people may not see your message, since for them the messenger or social network is more about entertainment and leisure activity, and when they open it, they are not in the mood for a business conversation.

LittleLives presents special E-Communication:

• conversations and broadcast with parents. As experience shows - it is a very convenient thing. The administration or teachers can create chats to discuss various topics with parents or students. You can create private rooms where personal issues are discussed. Transparent with full management oversight, protect staff privacy and personal data;
• registration of health activities. On-App logging of health activities for parent notification including meals, naps, medication if included in your educational system.
• custom surveys and polls. Democracy is very important, so give parents and your workers a say. Create custom surveys and polls with easy-to-use templates, fully accessible for parents through the LFR App and auto-collated results. Using the app, all survey results will be automatically matched for you, all the details, as well as how many parents answered and how each responded. Everything is tracked in the system, so you can easily access everything;
• complete paper-less events and bulletin board. Keep parents updated with the latest events and E-bulletins for easy access. We always support a paperless format so in our online school management software you can properly load calendar events and message boards into the system itself, and one cool feature that parents love is calendar events as users can add this and sync this to their calendar phone that helps them. Because sometimes they don't want to open the app to check events; they want everything in one calendar.

Report generation

We have a control panel in our school management software that gives you the ability to take a snapshot of everything that happens to your school or institute. All statistical data will be posted in real-time on a special board, in addition, all complex numbers and reports will be shown in the form of diagrams and graphs, which simplifies the perception of information and gives an objective picture of what is happening. All reports can also be exported to Excel or PDF formats.

Fee management

In conditions of quarantine, it is unrealistic to pay for tuition in cash, and it is inconvenient to do this through a card - it is very easy to get confused about bills. And here we have come to your aid. Our fee management system allows you to easily conduct and verify various transactions. Here are the main features:

• generation of paper-less e-billing and receipts. Easy to generate an invoice with auto-receipts, sent directly to parent’s app;
• easy summary of student’s fee accounts. Clear overview of student’s programs and incidental fees with recurring billing functions;
• specific finance report generation. Different finance reports for payment, debts, general accounts, etc;
• LL x DBC - cashless payment. Integrated Paynow for in-app cashless payment and auto reconciliation.
  

Other our school management software, which will be useful even after quarantine

Check-in attendance application

This is our new program in campus care app which is in great demand. Especially if your school is allowed to enter full-time study mode, this program will be your irreplaceable assistant. In this app, we have integrated secure digital attendance, which includes temperature measurement, visual health monitoring, and automatic notification of parents when their child has check-in/out of school. If we consider the application in more detail, then we can distinguish 4 logical points:

• check-in/check-out attendance taking for staff, students, and visitors. Secure and network-resilient attendance taking with photographic records and details;
• integrated temperature checks. Automatic recording and tracking of children’s temperature with auto-synced HSA-approved thermometers;
• ease of taking attendance. Photo taking feature that updates the system immediately;
• reporting. Report visual health, illness, late arrival/pickup, and various attendance-related remarks with one tap.

Prospects management module

Everyone dreams of a wonderful calendar that will show everything that is happening so that it is easier to plan the next actions and which does not need to be filled out manually by yourself. But we have already invented such a thing. Create your waiting lists, and lists of tasks for the day or week. The system is fully automatic, so you don't have to do unnecessary actions.

Center log

We also have a center log, so this looks a little more like your internal log. With it, you will always know what is happening at school. All actions of employees will be recorded in this log in an accurate chronology. Therefore, it will not be difficult for you to find some event in the log, find out when it happened and who is responsible for it.

Online ERP during the Lockdown FAQ

• Is it worth using the school management software after quarantine?

Using school management software after quarantine is a good idea. After such convenience in quarantine, it will no longer make sense to return to the old methods.

• What is ERP?

ERP systems are systems that are designed to plan resources, speed up processes, facilitate administrative tasks in education, business, etc.

• What role does ERP system play in a school?

It is a system that helps the administration and teachers to cope with their work faster and easier without compromising the educational process. By the way, the ERP system helps not only the school staff but also the parents, who can follow the progress of their child, follow the life of the school and take part in it.

• How to maintain order at school during a lockdown?

If you and your staff-teachers find it difficult to manage the school during quarantine, then you can turn to ERP systems for help. These are systems that improve and speed up the administrative work of your employees.