Why does your school need an ERP system during Covid-19?

The COVID-19 lockdowns continue to plague many countries. More than 1 billion children are at risk of falling behind due to school closures aimed at containing the spread of COVID-19. Education has become threatened, and many educational institutions are at risk of suffering huge losses. However, distance learning helps stop these problems. With school closures across 188 countries (as for April 2020), many of them have studied alternative ways to provide continuous education using technologies such as the Internet, TV, and radio. This had a beneficial effect on the world's current situation and gave rise to the global development of aids such as the school ERP system.

Thanks to such software, many schools have found effective methods for solving the problems of optimizing institutional operations, both academic and non-academic. Today we will tell you in detail what functions are performed by ERP apps and their role in increasing the effectiveness of the learning experience of all participants in the education system during a pandemic.

The main functions of the school ERP system

Like most other businesses, the school also has specific responsibilities that are shared between the school administration and the teachers. Having switched to distance learning, many of them faced difficulties in solving essential tasks associated with education manually. These were both incoordinations and inconsistencies during the execution of various tasks. The reputation of the institution was reduced, and the difficulties in managing several operations in digital format at the same time, which called into question the efficiency of the workflow. But the schools were able to function as a well-oiled mechanism due to the ERP system and its functions, which involve:

• Synchronization of classes with teachers and students
• Tracking the progress of students, their attendance
• Fee and reminder plus notification system for parents
• Online and offline class management, teacher list, timetable
• Supervision the actions of teachers and administration
• Admission, courses, exams and results
• Transport
• Salaries of staff and teachers
• Utilities, service
• Rapid adaptation to the existing education system
• Automatic data processing and building plans for future training
• Dorms
• Convenient chat messenger
• Recruitment
• Accounting, commission management, financial reporting
• Library and laboratory

It seems that this function set consists of common day-to-day tasks, and yet their total combination entails a huge burden on the administration and teachers. As a result, the educational institution cannot provide flawless work and meet the needs of all aspects of education. But thanks to the school ERP system, you can easily automate all of the above and other processes, which will increase the coherence of work, its efficiency, the quality of decision-making, and much more, which we will talk about below.

How exactly does the ERP apps help schools?

ERP software has shown its benefits in many organizations. For example, the use of ERP allowed the South African company, which is into linen manufacturing, to provide an automated information update and incorporate best practices to facilitate rapid decision-making, cost-reduction, and greater managerial control for improved organizational competitiveness.

And now, after numerous updates and improvements, they are ready to help raise standards for schools during Covid by:

• Automating their workflow. The school has an endless stream of data and information, and it takes a huge amount of time to process, analyze and search for it. This contributes to an increased likelihood of errors in these processes, not to mention their constant incompleteness. However, the use of school system management software solves these problems by automating and integrating any amount of information and multiple school workflows while ensuring seamless synchronization, efficiency and transparency between departments.
• Increasing communication efficiency. An educational institution's life entirely depends on everyday communication between departments and other aspects of the educational process. But distance learning can take away this opportunity, disrupting interactions between teachers, children and their parents. ERP apps open up a new form of communication between all education participants, providing detailed information about updates and notifications about schedules, announcements, exam schedules, assignments/submissions, events, etc.
• Involving parents. Congregations once helped parents to participate in the education of their children by disciplining their behaviour and helping them improve their skills, but during a pandemic, they are no longer there. ERP apps' reports on attendance, homework checks ensure that parents can be more involved in the education process. It also affects their trust in the school, making them more committed to staying in their current educational institution.
• Improving student achievement. On the way to gaining knowledge, students face many problems that prevent them from developing. Teachers do not always have the opportunity to correctly track and understand what exactly interferes with the subject's study. The student management system has clear data analytics that is available to both teachers and pupils. Schoolmasters can work with pupils to quickly identify and solve problems that are hindering the achievement of their better performance.
• Promoting data security. School ERP system based on the cloud, which can store any critical data, reliably protecting it from prying eyes. Unlike ordinary paper files, backup and software guarantees that the information received will not be damaged or stolen. Therefore, the reputation of the educational institution and the privacy of students is entirely safe. This also applies to financial reporting, which will allow you to keep the budget under full control.

School ERP system provides error-free analysis of information, allowing you to make only the right decisions regarding any educational institution's side. Thanks to the quick and easy performance of routine duties, teachers and administration also have more free time to introduce new teaching methods, where the main goal is to interest the participants in the educational process. As a result, by choosing this software for the school, the founders will be able to achieve new heights in the field of education.